MediusFlow solution overview

How can MediusFlow help you?

MediusFlow supports the entire P2P (procure-to-pay) process with efficient tools that enables true, end-to-end automation.

Select your area of interest by clicking the buttons above or choose from the individual solution details on the right to learn how MediusFlow simplifies and automates each step of the invoice management and procurement processes.

Invoice scanning and data capture

MediusFlow provides access to best-in-class software for scanning and intelligently capturing invoice data. You can digitize and import the data in a uniform format based on your preferences, regardless of how your vendors deliver their invoices (paper, pdf, e-invoice, xml...). This way, MediusFlow allows for a fully paperless and digital workflow to support increased efficiency as well as improved reporting and accrual accuracy.

Automated coding

MediusFlow allows you to automatically code invoices based on flexible business rules. It also offers functionality that simplifies manual coding when necessary, such as coding templates or the "apply latest coding" option that automatically populates the invoice with the coding used on the previous invoice from the same supplier.

Distribute invoices

MediusFlow enables automated distribution of invoices for review and approval based on your organization’s approval hierarchy. You can easily configure the solution to fit your organizational structure and policies including approval amount limits. This can be a huge time saver for the accounts payable staff. In fact, MediusFlow users reach an average of 55% automatic distribution of invoices with leaders achieving close to 100% automation.

Invoice approvals anytime, anywhere

Your team can easily and quickly approve invoices, whether they're at their desks or on the go, with MediusFlow's intuitive mobile solution. The assigned approver receives an email notification when there are invoices requiring attention. With one simple click in the email, the approver can readily log in to MediusFlow to review and approve the invoices.

Match to payment plan in contract

MediusFlow will automatically match recurring invoices, such as for office space rent, leasing or contractors, to payment plans in the supplier contract. This way, you may skip all of the previous steps and enjoy a fully touchless process.

Post invoice to ERP for payment

Since MediusFlow is seamlessly connected to the ERP, all data from the invoice management process is synchronized and available to enable the highest level of automation.

Invoice scanning and data capture

MediusFlow provides access to best-in-class software for scanning and intelligently capturing invoice data. You can digitize and import the data in a uniform format based on your preferences, regardless of how your vendors deliver their invoices (paper, pdf, e-invoice, xml...). This way, MediusFlow allows for a fully paperless and digital workflow to support increased efficiency as well as improved reporting and accrual accuracy.

Connect invoice to purchase order (PO)

If there is a purchase order (PO) in place, MediusFlow will connect the invoice to the PO based on your configured business rules without any user intervention. MediusFlow can also manage multi-PO invoice scenarios.

Match invoice data

MediusFlow automates the matching of invoice data against a purchase order, goods receipt note or contract. It enables truly flexible matching at different line levels, depending on the amount and type of data available. Plus, MediusFlow allows you to configure tolerance levels to automatically approve acceptable or expected fees, such as freight, according to your business rules. Thanks to the advanced matching engine MediusFlow users can reach as high as 96% touchless processing, without any user intervention.

Efficient deviation management

As soon as MediusFlow identifies a potential deviation outside of your configured tolerances, the responsible person within your organization automatically receives an alert. Rather than painstakingly going through an invoice line-by-line, your approver sees only the specific information in need of review and can easily take action, whether they are at the office or on-the-go with our mobile solution.

Post invoice to ERP for payment

Since MediusFlow is seamlessly connected to the ERP, all data from the invoice management process is synchronized and available to enable the highest level of automation.

Create purchase requisition (PR)

MediusFlow allows your buyers to create Purchase Requisitions for indirect spend on desktop or mobile, so that you can stay in control of spend and ensure compliance to purchasing policies and preferred supplier usage.

Manage approval process

MediusFlow automates the distribution of purchase requisitions to the correct approver based on your business rules and approval hierarchy. Approval is made quickly and easily on desktop or mobile.

Purchase order management

Upon approval, MediusFlow automatically creates the purchase order (PO) and sends to the supplier for order fulfillment.

Register goods receipt notes

Once the order has been delivered, the buyer registers a goods receipt note (GRN) in MediusFlow. This data is then used to support matching of the supplier invoice to enable touchless invoice processing.

Post purchasing data to ERP

Since MediusFlow is seamlessly connected to the ERP, all data from the procurement process is synchronized and available to enable the highest level of invoice automation.