Whether you’re a retailer or distributor, you deal with hundreds (if not thousands) of different suppliers. Manually managing their constant flood of invoices makes true control over your accounts payable process seemingly impossible. From unregulated indirect spend to complicated matching scenarios, the resulting challenges impact your financial forecasting – and ultimately, your bottom line.  

Fortunately, there’s help. MediusFlow is an accounts payable solution that’s tailored to the unique invoice processing needs of retail and distribution businesses.

With more than 90% of all accounts payable invoices now automated and essentially touchless, we now have control of our true financial picture. Everyone is thrilled – the AP team, the business, our suppliers. The outcome is absolutely remarkable!
- Elise Byrd, AP Manager, Silver Eagle Distributors

For retail and distribution, MediusFlow means:

  • Greater control with an automated accounts payable process
  • Accelerated invoice processing lead times for indirect spend
  • Unrivalled matching capabilities for merchandise and product invoices 

Retailers and distributors who successfully have automated their AP with MediusFlow

Automatic approval for product purchasing

Managing direct spend is a particular challenge for retailers and distributors. Maintaining extensive inventories involves countless product numbers, each of which may be complicated by variables such as size, unit of measurement, flavor or color. As a result, manual line-item invoice matching becomes a complex and time-consuming procedure.  

MediusFlow solves these issues with unrivalled, dynamic invoice matching capabilities. You can automatically match specific products on an invoice to the corresponding line on a purchase order or goods receipt without manual intervention. In addition to saving your AP department time, this means a simpler, easier approval process for your buyers, who only see the invoice if a deviation is identified. 

Faster processing of non-merch invoices 

Businesses with multiple locations may have several employees responsible for non-merch spend. Their purchase decisions are vital for keeping each location – and thus your whole operation – running smoothly. But for your AP department, it means even less control over the already unpredictable indirect spend category. MediusFlow gives them back that control by automating invoice processing for indirect spend.

Thanks to modern digital workflow and invoice capture, your AP team can easily manage invoices with a fully or partially automated process. This accelerates your lead times, reducing the risk of late payments for better relationships with your many suppliers.  

Our vendors are extremely happy. In the past, we were struggling to pay an invoice in less than 45 days. With MediusFlow we have been able to shorten our invoice processing lead time to in average 11 days.

- Regis Litre, CIO, Marc Jacobs

Learn more

Learn more about how MediusFlow supports retail or distribution businesses.

Blog: Reclaim control of your non-merch spend

If you manage non-merch accounting with traditional manual workflows, chances are you suffer from AP process challenges, such as lack of control, financial blind spots and inefficiencies.

Case study: How furniture retailer Bohus increased automation level by 100%

Norwegian furniture retailer Bohus has achieved best-in-class AP invoice automation, with 80% touchless processing, by upgrading to MediusFlow in the cloud.

Demo video

Watch a full demonstration of MediusFlow and discover how easy and efficient invoice management can be for your AP team, your approvers and managers.

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